Induction · training register
Who was inducted, who is current, who has expired.
An induction and training register is the record of new starter induction plus tickets and expiry. PolicySystem keeps that matrix next to the WHS policy so an assessor, or a CM3 desk, can see who was trained. It is not a white card register and it is not an RTO.
What you can show
People, roles, the ticket or induction they hold, issue date and expiry. Add a person, add a ticket, and see who still needs it. When a ticket expires, it shows. That is what ISO 45001 competence looks like in a small business, and what most prequal forms mean by "training register".
WHS and OHS
In Victoria the same record supports OHS. The induction still has to match the work and the states you named in the policy. A generic slideshow that never mentions the chemicals or plant you actually use will not help when someone asks a question on the floor.
What this is not
Not a white card or high-risk work licence authority. Not QR sign-in on a gate. Not SWMS and not an inspection app. You still do the training. This is the register that proves it happened and when it is due again.
What a good induction covers in a small business
- The WHS or OHS policy and who is responsible for what.
- How to report a hazard, an incident or a near miss, and what happens next.
- The high-risk work the business does and the procedures for it.
- Hazardous chemicals in use, where the SDS register is, and the spill response.
- Emergency procedures, first aid and where the kits are.
- Consultation: toolbox talks, how to raise a concern, HSR if you have one.
- Site rules for the client sites the person will attend.
- A signed record that the person completed it and understood it.
Tickets that commonly sit on a small business register
White card (general construction induction). High-risk work licences for forklift, EWP over 11 metres, scaffolding, dogging and rigging. Working at heights and confined space training. First aid and CPR, which expire on different cycles. Asbestos awareness. Chemical handling. Driver licences and any client-specific inductions with an expiry. The register shows each against the person and turns red when it lapses.
How it works in PolicySystem
Add a person, add the tickets they hold with dates, and mark the induction complete when they sign it. The dashboard shows expired and expiring items. When a client asks who will be on site and whether they are competent, export the matrix. When an assessor asks how you meet clause 7.2, the same export answers. The induction content itself comes from your own approved policies, so it matches the work rather than a generic slideshow.
Where to next
WHS policy · CM3 pack · SDS register · Management review · WHS management system
Common questions.
Each person, their role, each induction or ticket they hold, the date issued, the expiry date if it has one, and evidence (a certificate number or a signed record). For inductions, what was covered and who delivered it. That is enough to answer an assessor, a prequal portal or a client asking whether the person on their site is competent.
An induction is your own onboarding: your policies, your procedures, your chemicals and plant, the site rules. A ticket is a licence or card issued by someone else: a white card, a high-risk work licence, a forklift licence, first aid, working at heights. Both belong on the register. Only tickets expire on a fixed date; inductions are usually redone when the work or the site changes.
No. The white card is general construction induction training. Sites also require a site-specific induction from the principal contractor, and your business still owes each worker its own induction into your system. The register tracks all three so nobody is on a site with one and not the others.
Clause 7.2 asks you to decide what competence each role needs, make sure people have it, take action where they do not, and keep documented evidence. The training register is that evidence. Expired tickets on the register with no action are a common finding.